The Provision of Gas Servicing and Repairs

2024-06-27

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Published date: 27 June 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Electrical installation work of heating and other electrical building-equipment - 45315000

Heating, ventilation and air-conditioning installation work - 45331000

Central-heating installation work - 45331100

Show additional CPV codes for this notice

Repair and maintenance services of gas meters - 50411200

Repair and maintenance services of gas pumps - 50511200

Gas appliance maintenance services - 50531200

Repair and maintenance services of central heating - 50720000

Heating engineering services for buildings - 71314310

Location of contract

South West

Value of contract

£2,217,000

Procurement reference

SWINDON001-DN730257-36352419

Published date

27 June 2024

Closing date

29 July 2024

Closing time

3pm

Contract start date

1 January 2025

Contract end date

31 December 2025

Contract type

Service contract

Procedure type

Open procedure (above threshold)

What is an open procedure (above threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

Swindon Borough Council (SBC) are looking for a Gas Safe Registered contractor(s) to support our in-house Gas engineers, completing, Gas Servicing, Gas repairs and void repairs / improvements and Gas call out / emergency works. Swindon Borough Council has 10,500 homes with just under 9000 of these having a gas boiler to provide heating and hot water.
The Procurement will be split into four lots supporting our existing in-house gas team in all areas - gas Safety inspections north, gas safety inspections south, gas reactive repairs, reactive gas repairs out of hours.

The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £729,000 - £739,000 across the initial 12 month term. Broken down into lot 1 gas safety inspections north - estimated £197,000 - £199,500 per annum, lot 2 - gas safety inspections south - estimated £197,000 - £199,500 per annum, lot 3 - Gas reactive repairs - £169,000 - £171,500 per annum, lot 4 reactive gas repairs out of hours - £166,000 - £168,500 per annum

With an estimated contract spend across the potential total 3 year contract term of between £2,187,000 and £2,217,000. Broken down into lot 1 gas safety inspections north - estimated £591,000 - £598,500, lot 2 - gas safety inspections south - estimated £591,000 - £598,500, lot 3 - Gas reactive repairs - £507,000 - £514,500, lot 4- reactive gas repairs out of hours - £498,000 - £505,500

Full details relating to the services are provided in the tender documents.

To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com

Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 17th July 2024 15:00 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal.

Tender Responses are required to be submitted no later than 29th July 2024, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/

Please note that this project has been advertised on Find a Tender Service (FTS) Contract Notice/Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN730257

No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.