Architect Services, Old Priory, Leominster.

2024-05-28

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Published date: 28 May 2024

Last edited date: 29 May 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Architectural, construction, engineering and inspection services - 71000000

Location of contract

HR6 8EQ

Value of contract

£3,000 to £10,000

Procurement reference

Old Priory Architect Services

Published date

28 May 2024

Closing date

18 June 2024

Closing time

12pm

Contract start date

21 June 2024

Contract end date

21 June 2024

Contract type

Service contract

Procedure type

Open procedure (below threshold)

What is an open procedure (below threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

Leominster Town Council wishes to procure an appropriately qualified and accredited conservation architect to support the delivery of a grant-funded capital works programme at The Old Priory, Leominster, Herefordshire, HR6 8EQ. Scheduled Ancient Monument list entry number 1005529.

Specifically, the successful bidder will be required to develop existing designs for the relocation of public toilets on the ground floor of the Old Priory Centre and the creation of two self-catering holiday let units from an existing caretaker's flat and offices on the second floor, producing technical design information required to support procurement and delivery of the works. A feasibility study has already been undertaken which identifies the scope and scale of the proposed renovation works and is included in this RFT as Annex 1. Contract administration and oversight of the renovation works is not required; however the brief includes visits to site during the construction phase.

The deliverables are:
- to work with the client to review existing RIBA stage 2 designs for works to relocate toilet facilities on the ground floor of the Old Priory Centre and create two self-catering holiday let units on the second floor (Annex 1), noting any required amendments.
- to produce RIBA 4 Technical designs for the works, enabling Scheduled Ancient Monument consent conditions to be satisfied.
- to ensure that the designs for the Works fully comply with all Statutory Requirements or Regulations including, but not confined to, requirements concerning Health and Safety, Planning, Fire, Building Control, etc
- ensure that life cycle costings and environmental assessment techniques are applied to the designs and adopt solutions giving the best overall value for money and, where this may result in the cost limit for the project being exceeded, make recommendations to the client and obtain instructions.
- to assist with any queries and amendments generated by the Scheduled Ancient Monument consent process.
- To attend 5 meetings on site with the client and contractors during the construction phase:
o Inception meeting
o 3 interim progress meetings
o Completion meeting
- To assist with design queries by telephone during the construction phase.

Due to tight timescales necessitated by the requirements of the project funders, RIBA 4 Technical designs will be required within 2 months of the contract award date. All construction works must be completed and signed off by 21st March 2025.

Tenderers are:
- invited to inspect and examine the site and its surroundings before submitting their tenders
- advised to obtain all necessary information which they feel is necessary to submit their tender.

Further project details and tender evaluation criteria are available in the supplied RFT document.

All tenderers are to complete sections 4-12 and return their submission by Tuesday 18th June 2024 at 12 noon to: architectualprocurement@leominstertowncouncil.gov.uk

More information

Attachments: Leominster Town Council - Old Priory Architectural Services RFT.docx

Bidding documents

Request for Tender Form - to be completed by all interested parties. Contains full brief for the works and evaluation criteria.; Annex 1 - project designs.pdf

Illustrations

Annex 1: RIBA stage 2 project designs; Annex 2 - floor plans.pdf

Illustrations

Annex 2: measured survey - floor plans.; Annex 3 - elevations.pdf

Illustrations

Annex 3: measured survey - elevations; Social Value Pledge.docx

Bid submission documents

Leominster Town Council encourages all suppliers to complete a Social Value Pledge, considering how you might contribute additional social value to this project if your procurement bid is successful. This is not a compulsory part of the procurement process and your submission will not carry any commercial advantage.