Provision and installation of new play equipment outdoor gym - Invitation to tender (ITT)

2024-03-26

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Published date: 26 March 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

Contract summary

Industry

Outdoor sports equipment - 37410000

Playground equipment - 37535200

Location of contract

NR13 6LT

Value of contract

£200,000

Procurement reference

SF - 03/24

Published date

26 March 2024

Closing date

30 April 2024

Closing time

12pm

Contract start date

1 June 2024

Contract end date

31 December 2024

Contract type

Works

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

Introduction

Rackheath Community Council is seeking to award a contract for the supply and installation of new play equipment & outdoor gym; on land it manages at Stracey Playing Field. This includes the supply and installation of any required or appropriate groundworks and safety surfacing. All works materials and parts should comply with both the British and European Standards for playground equipment, outdoor gym equipment and surfacing.

The Invitation to Tender is being procured under the Parish Council's open tender process; This document provides applicants wishing to tender for the contract with the requirements, standards and conditions under which the procurement will be operated.

Lot 1 - New Play Equipment; Background & Objectives
Rackheath Community Council has developed plans to install additional exciting and modern play equipment and an outdoor gym on Stracey Playing Field. These plans site base works preparation and a wet pour surface. The structure must be innovative and physically challenging; suited to a broad age range of children, from pre-teen to young adults.

One of the main aims is to improve the play experience for children by delivering a high-quality, low-maintenance play area. The challenge is to provide all-inclusive apparatus that caters to all age ranges with stimulating pieces that children are excited to use.

Given the anticipated heavy use of the play area, equipment must be robust and vandal-proof.

The design must include seating for both rest and also 'picnic style' to encourage families to stay longer, these should be on a level, secure base.

The design should consider enclosing the play area with fencing that compliments the overall design and area.

Lot 2 - Outdoor Gym; Background & Objectives
The installation of outdoor fitness equipment that meets the needs of Rackheath residents both current and future, including adults, children, people with disabilities and special educational needs.

General Information

Budget
As a guide, the estimated cost to the Community Council for this contract will be approximately:

Lot 1 - £150,000.00, exclusive of VAT.
Lot 2 - £50,000.00, exclusive of VAT.

Any bidder wishing to bid on both lots, may combine this budget into a total of £200,000 for both lots, but must include a breakdown of costs per lot in their submission.

Duration of Contract Term
The contract is planned to commence as soon as possible post contract award, with the aim of completion before the end of the School Summer Holiday period.

Submission of Tenders and supporting documentation
All complete tenders must be submitted by email or in writing (by 12.00 noon on the 30th April 2024) to the Community Council office and clearly marked 'Stracey Playing Field Play-area Tender'.

If sent by mail (or in person), these tenders should be submitted in a sealed envelope to the Community Council and addressed to the Clerk, Rackheath Community Council, The Pavilion, Green Lane West, Rackheath, NR13 6LT.