Birmingham Primary Cluster ~ Catering Tender

2024-06-28

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Published date: 28 June 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

School catering services - 55524000

Location of contract

West Midlands

Value of contract

£2,265,000

Procurement reference

BIP871720177

Published date

28 June 2024

Closing date

2 August 2024

Closing time

12pm

Contract start date

1 January 2025

Contract end date

31 December 2029

Contract type

Service contract

Procedure type

Restricted procedure

What is a restricted procedure?

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

The successful Supplier will be required to provide catering services for:
LOT 1: St Mary's CofE Primary Academy, Birmingham

LOT 2:St Thomas CofE Primary Academy, Birmingham
St Johns & St Peters CofE Academy, Birmingham

LOT 3: St Laurence Church Junior school, Birmingham

The contract covers the scope for the provision of all catering services within the schools, which also includes all hospitality and free issue requirements.
The duration of the contract being offered is for an initial three-year period commencing on 01 January 2025, with the potential to extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The contract being offered within this tender will be on a guaranteed performance basis, with an expected profit share of any betterment to the agreed budget.
Please note, as a Lotted tender, each Lot has the option to award their contract individually. However, it is the intention of the Cluster to maximise on economies of scale gained by a collaborative procurement venture and awarding to a single contractor, or minimal contractors. The total annual contract value is £453,000.
The Cluster is seeking a suitably experienced, education catering contractor who is able to evidence working with multiple Schools with varying requirements and Multi Academy Trust. Furthermore, it will be beneficial that the successful contractor has experience (and suitable capacity) to mobile multiple Schools successfully, in a short period of time. As a result, the successful contractor will already have or need to develop a strong operational base within Birmingham, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.

The services are currently outsourced and TUPE is expected to apply. It is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
Within all schools, the Cluster wishes to offer good wholesome healthy eating options within the menus which should be based on the use of fresh ingredients and bakery products sourced through a local supply chain.

The Cluster also wishes to achieve as a result of this tender process;
1.The provision of a healthy, balanced foodservice that meets nutritional guidelines and is enjoyed by all users of the service. This menu should be inclusive of those with special dietary requirements.
2.An innovative and flexible menu that is in keeping with current food trends. Please note, each School must be able to tailor their menu to ensure maximum uptake at their School, thus aiding the financial performance of the account.
3.Offeri