Street Parish Council - Tender for 3-year Grounds Maintenance contract 1st November 2024 to 31st October 2027

2024-07-26

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Published date: 26 July 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Horticultural services - 77300000

Location of contract

BA16 0HA

Value of contract

£50,000

Procurement reference

2024/001

Published date

26 July 2024

Closing date

6 September 2024

Closing time

12pm

Contract start date

1 November 2024

Contract end date

31 October 2027

Contract type

Service contract

Procedure type

Competitive quotation (below threshold)

What is a competitive quotation (below threshold)?

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

Scope of works

Street Parish Council is inviting tenders for the ground and horticultural maintenance requirements throughout the village, which includes:

• Merriman Park
Note: Merriman Park is owned by Street Parish Council and managed by the Merriman Park Community Group (MPCG).
• Street Skatepark
Note: Street Skatepark is owned by Street Parish Council.
• Strode Road Allotments
Note: Strode Road Allotments are owned by Street Parish Council and administered by Street and District Allotments Association.
• The centre of the roundabout on the Westway near McDonalds
Note: The roundabout is owned by Somerset Council and maintained by Street Parish Council.
• Hanging baskets (High Street, Farm Road and Leigh Road), Flower Beds (High Street and Leigh Road), and Horse Trough (The Cross).
Note: Owned by Street Parish Council
Additional works
• Cleaning and maintenance of four bus shelters.
• Moving Speed Indicator Devices (SIDs) to locations around Street.
• Other works as required, on an ad hoc basis.

Ad hoc works

The successful contractor must be flexible when ad hoc work is required. This is to be quoted for on an agreed hourly rate. Once the quote is approved, works can be carried out.

Future opportunities with Street Parish Council
Due to Somerset Council's program of Asset and Service Devolution, additional services may be available from 1st May 2025 which could include:
• Additional grass cutting of open spaces and verges.
• Additional play area health and safety inspections and maintenance.

Within the invitation to tender we are asking contractors to indicate whether they may be willing to quote for these works in the future.

More information

Attachments: 1. Street Parish Council_Invitation to tender letter_26th July 2024.pdf

Tender notice

Invitation to tender letter dated 26th July 2024; 2. Street Parish Council_Specification for Grounds Maintenance Contract.pdf

Technical specifications

Specification for Street Parish Council's Grounds Maintenance and Horticultural Contract 2024-27; 3. Street Parish Council_Standards Management Guide.pdf

Technical specifications

Standards Management Guide for Street Parish Council's Grounds Maintenance and Horticultural Contract; 4. Appendix_item 6.1_Grit Bin Locations.pdf

Technical specifications

Grit Bin List (to support item 6.1); 5. Street Parish Council_Contractor Return Form.docx

Procurement plan

Street Parish Council's Contractor Return Form for Grounds Maintenance and Horticultural Contract 2024-27