Christmas Lights Installation and Removal

2024-07-04

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Published date: 4 July 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Christmas tree lights - 31522000

Installation of outdoor illumination equipment - 45316100

Installation services (except software) - 51000000

Location of contract

CV81QG

Value of contract

£64,000 to £70,000

Procurement reference

KTC/Tender/01/24

Published date

4 July 2024

Closing date

5 August 2024

Closing time

5pm

Contract start date

1 October 2024

Contract end date

31 January 2028

Contract type

Service contract

Procedure type

Open procedure (above threshold)

What is an open procedure (above threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

Kenilworth Town Council provide an annual programme of illuminations in the centre of the town (mainly Warwick Road / Station Rd and Abbey End) and in the High Street. The focus of the illuminations is two annual "Light Switch On Events." These usually take place on the last Friday of November in the High St and the following Sunday in Warwick Rd. The dates for the Light Switch On's in 2024 are Friday 29th November and Sunday 1st December.

Kenilworth Town Council own the lights and pay for the installation and removal each year with the organisation of the Light Switch On events organised and managed by Warwick District Council. The lights are stored, tested, and refurbished by the original manufacturer who will deliver the lights and collect them from the successful contractor, after they are taken down.

Kenilworth Town Council are seeking suitable companies to tender for the installation, maintenance, while in situ, and dismantling/removing the lights. The council is tendering with a view to agreeing a contract with a supplier from 2024. The contract will then run for four years to included Christmas 2024, 2025, 2026, 2027 and will end on 31st January 2028.

The budget for the project is in the region of £64,000 excluding VAT, over the four years. (£16,000 excluding VAT per annum)

Your completed application can be returned by email to townclerk@kenilworth.org with the subject heading "Tender Kenilworth Illuminations". Alternatively, your completed application can be returned via post or hand no later than 5pm 5th August 2024 and submitted in an envelope marked "Tender Kenilworth Illuminations" addressed to:
Town Clerk
Kenilworth Town Council
Jubilee House,
Smalley Place,
Kenilworth
CV8 1QG