Expressions of Interest for Community Operation and Management of the Caf at the Old Town Quarry

2025-03-03

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Published date: 3 March 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Restaurant and food-serving services - 55300000

Beverage-serving services - 55400000

Canteen and catering services - 55500000

Location of contract

BS23 2LS

Value of contract

£15,000 to £30,000

Procurement reference

SP/QuarryCafeConcession/February2025

Published date

3 March 2025

Closing date

11 April 2025

Closing time

12pm

Contract start date

1 August 2025

Contract end date

31 July 2028

Contract type

Service contract

Procedure type

Competitive quotation (below threshold)

What is a competitive quotation (below threshold)?

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

Weston-super-Mare Town Council (WSMTC) is seeking Expressions of Interest from suitably experienced and qualified organisations to undertake the operation and management of the café at the Old Town Quarry. This is an exciting opportunity as the Quarry moves to a new phase of operation, opening summer 2025. The organisation will need to have proven and demonstrated experience in similar projects and the wide-ranging skill bases to achieve the various elements required to ensure the running of the café (over 7 days a week) is successful and enhances the offer of site.

Organisations from whom WSMTC procure goods and services must demonstrate that all practicable steps are being taken to allow equal access and equal treatment in employment and service delivery, as appropriate to the nature of the contract. Following a decision made by WSMTC in July 2020, the Council is committed to working with organisations who pay the Real Living Wage to their employees.

Organisations from whom WSMTC procure goods and services must be able to demonstrate an excellent Health and Safety record, accordingly contractors that cannot demonstrate an excellent record, free from enforcement action, will not be considered. Contractors must also be able to demonstrate how they provide social value with the work being carried out, within parameters set out by WSMTC.

WSMTC will evaluate the Expression of Interest submissions received, and shortlist qualifying organisations to invite tenders for the project. Registration of interest does not imply inclusion on the tender list. Tender documents will be issued Mid April, work is anticipated to start late Summer 2025.

The evaluation will be in accordance with the following criteria. An aggregate of 4 or more fails will automatically result in exclusion from the tender list.

-Proven experience in type and scale of work within a similar setting
-Proven experience in a catering sector organisation Pass / Fail
-Financial capability (adequately resourced to undertake the contract works)
-Evidence of an excellent Health & Safety Record (no enforcement action under current legislation)
-Confirmation that employees are paid Real Living Wage.
-Confirmation that the organisation will be able to submit a tender and should they be successful, commence the contract late Summer 2025.

Interested parties are asked to submit Expressions of Interest to include their:
• Organisation name, status, address, contact name and if applicable registration number
• Company bankers name and account number
• Details of any enforcement action under Health & Safety Legislation
• Brief details of two recent (within last 36 months) similar projects undertaken by the company (Max 1000 words)
• Confirmation that the organisation will be able to submit a tender and should they be successful, commence the contract late Summer 2025.

Expression of Interest should be sent no later than 12 noon on Friday 11th April 2025 FAO:

Email: development@wsm-tc.gov.uk