HDC - Arboricultural Services

2024-10-18

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Published date: 18 October 2024

Last edited date: 18 October 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Agricultural services - 77100000

Forestry services - 77200000

Location of contract

RH12 1RL

Value of contract

£2,500,000 to £3,000,000

Procurement reference

IT-234-38084-HMDC - 038084

Published date

18 October 2024

Closing date

6 December 2024

Closing time

12pm

Contract start date

1 April 2025

Contract end date

31 March 2030

Contract type

Service contract

Procedure type

Open procedure (above threshold)

What is an open procedure (above threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

Horsham District Council (the Council) invites tenders for the provision of Arboricultural Services as set out in these documents. This tender is made up of three lots: tree inspections, tree maintenance and woodland works.

The Commencement Date for the delivery of the services is scheduled to be on 1st April 2025 at 00:00 hours. The Contracts will be awarded for a period of 5 years until 31st March 2030, with an option to extend for a further 12 month or more periods up to a maximum of 5 years subject to performance and the absolute discretion of the Council.

The Council is procuring these contracts following the Open Procedure under the UK Public Contract Regulations 2015 and the Council's Procurement Code. The Council will be awarding three contracts, one for the provision of the services detailed for each of the Lots.

Information on the Service Lots are contained in the Specifications. Each Lot has its own Specification, so Bidders need to consider each carefully before deciding to bid on one or more of the Lots.

The Council is seeking to contract with one or more organisations that will manage the Services to the highest levels of satisfaction, professional standards and cost effectiveness. The Contractor(s) will be expected to deliver improvements to service delivery and value for money over the life of the contract. The Contractor(s) also need to consider sustainability and carbon reduction measures during the life of the contract and will work with the Council to achieve these.

The Information for Bidders document contains the information and instructions that Bidders need to ensure that a compliant and completed tender is submitted. Please read the Information for Bidders document carefully as failure to comply with any instructions may result in the rejection or disqualification of your tender from this tender process.

More information

Additional text: The Council's full requirements and details of how to tender for this opportunity are available by clicking the Express Interest button.

How to obtain the Tender Documents
Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/ProjectManage/38084. The Tender documents can be accessed when logged into In-Tend by selecting 'View Details' on the relevant tender advert and clicking the 'Express Interest' tab. Once in the tender there are five tabs, namely 'Tender', 'ITT - documents', 'Correspondence', 'Clarifications' and 'History'.

Select the 2nd tab (ITT - documents) where you will find useful information under 'Tender Details'. Continue to scroll down to the heading 'Tender Documents Received' where you will be able to view / download the documents. Please download all the documents and read very carefully.

Opting In and Opting Out
Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response.

The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.

You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'.

Further Guidance
In addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the 'Help' or 'Information for Suppliers' buttons.

Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain `@in-tendorganiser.co.uk` to your Safe Senders list.

Is a Recurrent Procurement Type? : No