PA, Hybrid and Live Streaming Services for Meetings

2024-06-19

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Published date: 19 June 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Computer equipment and supplies - 30200000

Apparatus for sound, video-recording and reproduction - 32330000

Video recording or reproducing apparatus - 32333000

Show additional CPV codes for this notice

Video camcorders - 32333200

Microphones and loudspeakers - 32340000

Location of contract

South West

Value of contract

£220,000

Procurement reference

TORB001-DN729068-24145868

Published date

19 June 2024

Closing date

5 August 2024

Closing time

12pm

Contract start date

1 April 2025

Contract end date

31 March 2030

Contract type

Service contract

Procedure type

Open procedure (above threshold)

What is an open procedure (above threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Torbay Council is seeking suppliers capable of providing a Public Address (PA) System and live-streaming equipment for our Council and Committee Meetings.

This Contract is being divided into two Lots:

Lot 1 Council Meetings

This Lot is for the provision of a hired service for the PA system and live streaming equipment. Suppliers must ensure that they can provide hybrid functionality as required.
In addition to the system and equipment, this Lot requires a supplier's staff member to be present during the meetings to manage the equipment and provide support.
One supplier may be awarded a contract under this Lot.

Lot 2 Committee Meetings

This Lot is for the purchase of a PA system, recording, live streaming and hybrid equipment.
In addition to the purchase requirement, this Lot requires Torbay Council IT staff to be trained in using the equipment and the successful Applicant will be expected to work with the Council on any planning permissions required for changes to the Grade II Listed building.
One supplier may be awarded a contract under this Lot.

More information

Additional text: In order to provide unrestricted, full, direct and free of charge access to the pre-market engagement event information the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk
In order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission.