Boiler Replacement, Old Priory, Leominster

2024-11-28

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Published date: 28 November 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Boiler installations - 42160000

Location of contract

HR6 8EQ

Value of contract

£50,000 to £70,000

Procurement reference

Boiler Replacement, Old Priory, Leominster

Published date

28 November 2024

Closing date

15 December 2024

Closing time

11:59pm

Contract start date

19 December 2024

Contract end date

1 March 2025

Contract type

Works

Procedure type

Open procedure (below threshold)

What is an open procedure (below threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

Leominster Town Council wishes to procure an appropriately qualified and accredited plumbing and heating engineer to replace existing plant room boilers, associated ancillary equipment, accompanying pipe work, and controls at the Old Priory site.

Specifically, this work will include:
- Isolating gas and electric supplies, taking them back to localised isolation points and testing for soundness.
- Fully draining the existing heating system.
- Removal of all redundant equipment, boilers, flues, pipework, pumps etc.
- Installation of 2 x 70kw gas condensing boilers, with flues and air ducts according to the manufacturer's specifications.
- Provision of new pumped primary boiler circuit (from boiler shunt pumps to the plate heat exchanger)
- Provision of new secondary distribution circuits within the plant room.
- Provision of one new automatic system pressurization unit (one to be retained)
- Installation of new BMS controls for the boilers and heating system, including zoning and thermostatic time controls.
- Installation of new electrical control panel.
- Flushing and recharging the heating system, including corrosion inhibitor.
- Commissioning of new boilers and instructing staff on use of controls.
- 2 years of servicing and system support
- 5 year minimum guarantee (to cover boiler hardware and software) The
- boilers MUST be commissioned by the manufacturer to obtain this warranty.

Works must:
- Include appropriate lighting, signing and guarding to protect members of the public for the duration of the works.
- Include issuing of all industry standard certificates for the works
- Comply with all Scheduled Monument Consent requirements communicated by the client
- Leave the site clean, tidy and ready for use.

Tenderers are:
- required to inspect and examine the site and its surroundings before submitting their tenders
- advised to obtain all necessary information which they feel is necessary to submit their tender.

It will be a condition of the invitation to tender that the tenderer should not at any time prior to notification of the award of the contract disclose to or otherwise discuss with any other tenderer or any other third party its actual or intended tender price or any approximation of that price. Your indication that you wish to submit a tender will be taken as acceptance of that condition. The client offers no guarantee that the lowest or any tender will be recommended for acceptance or accepted. The client will not be responsible for any cost incurred in the preparation of any tender.

All tenderers are to complete sections 4-12 of the supplied RFT form, along with a tender summary spreadsheet, and return their submission by Sunday 15th December 2024 at midnight to: boilerprocurement@leominstertowncouncil.gov.uk

Contract queries must be submitted by email to Liz Womack at e.womack@leominstertowncouncil.gov.uk in advance of 5pm Monday 9th December 2024.

More information

Attachments: Annex 1 - site plans.pdf

Illustrations

Annex 1 - site plans indicating the boiler room location.; Annex 2 - plant room photographs.pdf

Illustrations

Annex 2 - photographs of the existing boiler room; Annex 3 - M01-SCHEMATIC-ISO A1.pdf

Illustrations

Annex 3: M01 Proposed boiler room schematic; Annex 4 - Equipment Schedule.pdf

Technical specifications

Annex 4: Boiler room equipment schedule; Annex 5 - Tender Summary.xlsx

Bidding documents

Annex 5: Tender Summary - to be completed by all interested parties; Annex 6 - Additional Images Associated Builders Work.pdf

Illustrations

Annex 6: Additional Images - Associated Builders Work; Leominster Town Council - Old Priory Boiler Replacements RFT - Nov 24.docx

Bid submission documents

Request for Tender Form - to be completed by all interested parties. Contains full brief for the works and evaluation criteria.; Social Value Pledge.docx

Bid submission documents

Leominster Town Council encourages all suppliers to complete a Social Value Pledge, considering how you might contribute additional social value to this project if your procurement bid is successful. This is not a compulsory part of the procurement process and your submission will not carry any commercial advantage.