Framework for the Digital Preservation Services for the University of Birmingham

2024-06-14

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Published date: 14 June 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Data storage services - 72317000

Location of contract

B15 2TT

Value of contract

£0 to £220,000

Procurement reference

FRAM876/24

Published date

14 June 2024

Closing date

15 July 2024

Closing time

12pm

Contract start date

1 November 2024

Contract end date

31 October 2028

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

What is a restricted procedure (above threshold)?

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

The University of Birmingham has a requirement for procurement of a cloud-based platform for managing the long-term preservation of digital assets, examples of these digital assets include theses, research data, webpages, emails, audio-visual and text documents (amongst many others).

The system will initially be used to preserve library service records, however, the system we procure must be scalable to preserve digital outputs generated across the university.

A successful procurement will result in a digital preservation system that is integrated with SharePoint, Calm and library repository systems (ePrints and Pure).

- System will preserve born digital and digitised documents created in non-digital form and subsequently converted to digital form.
- Initial system specific training on the digital preservation system delivered by the vendor staff to all relevant library staff
- Further system specific training on the digital preservation system in the event of additional features being released delivered by vendor staff to all relevant library staff
- The technical solution will initially manage Library Services digital assets but will be scalable to facilitate the growth and expansion of the emerging and developing needs of the wider University.
- It is anticipated that the university will not exceed 30Tb of storage during the period of the contract.