GR/IT/Property Asset Management Solution

2025-02-03

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Published date: 3 February 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Software package and information systems - 48000000

Location of contract

South West

Value of contract

£721,000

Procurement reference

BRISTOLCC001-DN757954-20655327

Published date

3 February 2025

Closing date

12 March 2025

Closing time

12pm

Contract start date

18 June 2025

Contract end date

17 June 2030

Contract type

Service contract

Procedure type

Open procedure (above threshold)

What is an open procedure (above threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Contract is suitable for VCSEs?

Description

The council requires an established, proven Property Asset Management IT Solution to support the management of all activities across the Corporate Landlord service; the solution must already be being used successfully by other local authorities in the UK and the provider must be experienced in working closely with councils to implement the solution effectively and efficiently.

The Property Asset Management IT Solution is intended to hold the master ownership record for all property (and some land) assets owned by the Council, as well as the facilities management assets within buildings. The ownership records include:

2,700 operational assets, occupied / directly managed by the Council;

860 "indirect" assets - let to other parties but not for investment purposes (eg assets let to community groups and organisations offering services on the Council's behalf);

700 Investment assets (let to other parties for commercial purposes that provide commercial rents to the Council);

2,000 Infrastructure assets (ie highways, footpaths, cycleways, highway verges and docks infrastructure). NB Corporate Landlord manages the ownership records of these assets however there is a separate infrastructure asset management IT system for all other functions and activities;

29,000 Council Dwellings assets, of which about 2,000 are flats let on long leases under Right To Buy (the Council retains the freehold) - NB Corporate Landlord manages the ownership records of these assets however there is a separate Housing asset management IT system for all other functions relating to council dwellings.