Grounds Maintenance

2025-01-24

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Published date: 24 January 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Repair and maintenance services of playground equipment - 50870000

Planting and maintenance services of green areas - 77310000

Sports fields maintenance services - 77320000

Show additional CPV codes for this notice

Tree pruning and hedge trimming - 77340000

Refuse disposal and treatment - 90510000

Location of contract

TQ12 5HB

Value of contract

£20,000

Procurement reference

GM 2025-2028

Published date

24 January 2025

Closing date

6 March 2025

Closing time

5pm

Contract start date

1 April 2025

Contract end date

31 March 2028

Contract type

Service contract

Procedure type

Open procedure (below threshold)

What is an open procedure (below threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Playing Fields, Vegetation and Green Spaces
The contractor will cut the grass across the totality of the playing fields with commercial ride on mowers, including cricket outfields and the Children's Play Parks
Fortnightly from Apr to Sept
Monthly for the rest of the year
This cutting can be increased to weekly if prior notification is given through the identification of any planned sporting events or matches on any fixture lists or where there is a requirement for a specific height of grass cutting for the fixture to be played safely
The contractor will additionally cut and maintain all the recreation ground banks, hedges and boundaries. This cut would normally be conducted a min twice yearly in Jan and Sep. This would include cutting and trimming back all hedges and trees (including obstructive or dangerous branches) around the perimeter and in the play areas

Play Park and Equipment Inspections
The contractor will undertake weekly inspections of all Children's Play areas, adult gym and static apparatus such as the MUGA. These inspections will be conducted in accordance with ROSPA guidance and best practice
The weekly inspections will be conducted by a member of the contractor's staff who is ROSPA Level 1 trained. The weekly inspections will produce
A completed electronic copy of the Kingskerswell Parish Council inspection schedule
Photos of any issues or concerns identified during the inspection
Both the schedule and the weekly pictures will be passed by email to (third party) and the Clerk. Third Party will compile these weekly Level 1 inspections to underpin and inform both their responsibility for all aspects of apparatus repairs and their Quarterly ROSPA Level 2 inspections
The contractor will not be required to undertake any playground apparatus repairs including soft closure entry gates. But will have a contractual responsibility to ensure (Third Party) is informed of any issue weekly.

Refuse Collection
Alongside a general litter collection, the contractor agrees to empty the twelve waste bins located at The Playing Fields and Kerswell Downs on a twice weekly basis, which will include:
The emptying of the 7 general waste bins, including the replacement of a new black refuse sack
The emptying of the 5 dog waste bins, including the replacement of a new black refuse sack.
The full black sacks will then be taken to the three Pavilion wheelie bins (Recycling, General Waste and Dog Waste) and placed in the appropriate container. The black sacks containing dog waste will be placed in a yellow sanitary sack before being placed into the yellow dog waste bin.
Only yellow waste sacks will be supplied by Kingskerswell Parish Council.

Additional Call Outs and Payments
The contractor will attempt to meet any additional or emergency call outs for any activity, with their ground care remit.

To apply and for further information including site visits contact Mrs J Thompson on info@kingskerswell-pc.gov.uk by the deadline date of 6th March 2025