Contract for LED Conversion; Management and Maintenance of Sprowston Town Council Streetlights

2024-12-06

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Published date: 6 December 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Street-lighting maintenance services - 50232100

Location of contract

NR7

Value of contract

£200,000 to £300,000

Procurement reference

Contract for LED Conversion; Management and Maintenance of Sprowston Town Council Streetlights

Published date

6 December 2024

Closing date

24 January 2025

Closing time

4pm

Contract start date

12 March 2025

Contract end date

31 March 2028

Contract type

Service contract

Procedure type

Open procedure (above threshold)

What is an open procedure (above threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

Sprowston Town Council currently has a mixture of street lighting types. We own approximately 700 non-LED streetlights which require conversion to LED lighting. In addition, the Council owns approximately 140 existing LED lights of varying ages and specification.

The Council is also looking for concurrent implementation of a Central Management System (to be managed by the successful bidder) that will allow real time or near-real time fault self-reporting across our entire lighting stock. The Central Management System must also support bespoke, programmable, part-night lighting and/or dimming profiles on a column-by-column or street-by-street basis.

Lastly, we require all of the above to be managed and maintained by the successful bidder, for the duration of the contract.

For the avoidance of doubt, this tender is for one agreement, divided into three parts, none of which are "lots":

Part 1: Conversion of Sprowston Town Council's non-LED Streetlights to LEDs of a specification suitable for footway lighting, as per the Highways Act 1980

Part 2: Supply and installation of a Central Management System (CMS) for the entirety of Town Council's lighting stock (including the newly converted LEDs and any pre-existing LEDs)

Part 3: Annual management and maintenance of Sprowston Town Council's streetlights (including the newly converted LEDs and any pre-existing LEDs - as per part 1) and the new Central Management System (as per part 2).

Contract to be issued by 12th March 2025, with the project to commence as soon as possible after that date.

This tender is divided into three Parts. You will need to complete a single ITT Part B document for Part 1 and Part 2 combined, and a separate ITT Part B document for Part 3. Please ensure you return your completed ITT Part B documents and any other necessary information by the tender deadline. Return to townclerk@sprowston-tc.gov.uk or on a USB drive to Sprowston Town Council, Recreation Ground Road, Sprowston, Norwich, Norfolk, NR7 8EW, England. All submissions must be clearly labelled "Streetlighting Tender".

More information

Attachments: ITT Part A_06.12.24_v4.1.docx

Technical specifications

Overview of the tender.
Time line of the tendering process (subject to change).
How to submit a tender.
Specifications.; ITT Part B_06.12.24_v4.1_part 1 and 2.docx

Bidding documents

Response Pack for parts 1 and 2; ITT Part B_06.12.24 v4.1_part 3.docx

Bidding documents

Response Pack for part 3; STC Streetlight tender - Standard Terms and Conditions Services_06.12.24_v4.1.docx

Bidding documents

Terms and Conditions Services.
Service Level Agreements (including a restatement of specifications).; STC Streetlight tender - Agreement_06.12.24_v4.1.doc

Contract draft