4441.EFM.JR.25 - Access Control System and Maintenance

2025-03-17

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Published date: 17 March 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Smart cards - 30162000

Surveillance and security systems and devices - 35120000

Access control system - 42961100

Show additional CPV codes for this notice

Electronic security lock - 44521120

Security software package - 48730000

Repair and maintenance services of security equipment - 50610000

Software-related services - 72260000

Location of contract

Yorkshire and the Humber

Value of contract

£1,200,000

Procurement reference

4441.EFM.JR.25

Published date

17 March 2025

Closing date

11 April 2025

Closing time

12pm

Contract start date

1 August 2025

Contract end date

31 July 2032

Contract type

Service contract

Procedure type

Other: voluntary advertisement for tender not governed by PCR2015

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Dear Sirs
This tender requirement is being conducted on behalf of the Security Services Management for an Access Control System, its maintenance and the technical support requirements / provision around such. This is a one stage open tender.

The system must ensure the security, accessibility, and operational efficiency of all university buildings, including academic, residential, research, and administrative areas. Installation, maintenance and technical support is required within the scope of the requirement.

The System and solution must: -
- Cover identified campus buildings, including entry points, internal doors, labs, data centres, and high-risk areas.
- Integrate with CCTV, fire alarm, and Building Management Systems (BMS).
- Support staff, student, and visitor access, including remote management.

The supplier needs to be able to maintain future operation of the solution proposed (e.g. system, software and hardware). The maintenance contract is essential in ensuring all equipment and the operation of the solution remains in optimal condition. Preventative maintenance and emergency support & response times are important requirements. Both the system / software and the maintenance offer must have appropriate customer service support and technical support.

The full technical specification and further information about the requirements can be found in the tender documentation which will be made available to you on within In-Tend once you have expressed your interest.

The tender documents can be downloaded by registering and expressing your interest on the University`s e-tendering system https://in-tendhost.co.uk/Sheffield.

If you have any questions or comments in relation to this tender they must be submitted via the In-tend System, this can be accessed at https://in-tendhost.co.uk/Sheffield. Completed tenders must be returned through the same e-tendering system.

More information

Additional text: The University of Sheffield is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (Directive 2014/24/EU) as amended by the Public Procurement (Amendment) (EU Exit) Regulations 2020.

This procurement opportunity is operating outside of the Public Contracts Regulations named above and will not be subject to them. The University is advertising this opportunity in Contracts Finder on a voluntary basis and does not undertake any obligation to comply with the regulations (as defined above). It reserves its rights, in full, to adapt or step outside the procedures in the procurement regulations as the University considers necessary to fulfil the requirements outlined in the Invitation to Tender.

Duration; 84 months (7 years).
Description of options: 3+2+2 year period.

The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.in-tendhost.co.uk/sheffield/aspx/Home

Additional information can be obtained from the above-mentioned address.

Tenders must be submitted electronically via https://www.in-tendhost.co.uk/sheffield/aspx/Home