DELIVERY OF PRINT SERVICES FOR ELECTIONS AND ELECTORAL REGISTRATION FOR SOUTH STAFFORDSHIRE DISTRICT COUNCIL (SSDC)

2025-02-05

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Published date: 5 February 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Printing and related services - 79800000

Location of contract

West Midlands

Value of contract

£200,000 to £250,000

Procurement reference

IA3300

Published date

5 February 2025

Closing date

7 March 2025

Closing time

12pm

Contract start date

1 June 2025

Contract end date

31 May 2030

Contract type

Service contract

Procedure type

Open procedure (above threshold)

What is an open procedure (above threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

South Staffordshire District Council (SSDC) are seeking to appoint a single Supplier for Electoral Services' printing and mailing services for canvassing and elections which SSDC is required to carry out by Statute. All materials must be printed by the Supplier in accordance with the relevant current and up to date legislation, prevailing Electoral Commission and / or Ministry of Housing, Communities and Local Government or other Official guidance and timescales.

This will include production of:

• Canvass Forms (CF, CCA, CCB)
• Invitation to Register Forms (ITRs)
• Associated Reminder Forms for ITRs
• Polling Cards & Household Notification Letters (HNLs)
• Postal Voting Packs (PVs)
• Ballot Papers

NB - it is a requirement that the supplier's premises is located within 50 miles from South Staffordshire District Council (SSDC) offices, as detailed in the specification.