Requirement for a new HR platform for approx 400 users

2025-02-05

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Published date: 5 February 2025

Last edited date: 5 February 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Health and social work services - 85000000

Location of contract

B9 4DY

Value of contract

£0 to £40,000

Procurement reference

STBNewHR25

Published date

5 February 2025

Closing date

14 February 2025

Closing time

12pm

Contract start date

1 March 2025

Contract end date

1 March 2026

Contract type

Service contract

Procedure type

Competitive quotation (below threshold)

What is a competitive quotation (below threshold)?

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

We require a HR platform for 350 to 400 end-users, the platform must have the following attributes

a) Cloud hosted
b) Hosted within the UK
c) Secure end-user access
d) Mobile app; available on App Store and Google Play Store
e) Verifiable disaster recovery resilient data centre and infrastructure
f) Verifiable cyber security and data handling compliant
g) Project deployment tasks - Single sign-on, active directory data exchange, training, Microsoft Outlook integration, onboarding, super user training
h) Post project deployment support

The initial contract for the platform is intended to be on a one year rolling basis, and the value of the contract is to be discussed. The platform must be able to provide majority or all the following key functions

• Core HR
• Recruitment and talent management - vacancy management, direct job board posting, vacancy authorisation, CV redaction
• Recruitment onboarding
• Self-service - employee and manager
• Appraisal / Performance Development Review (PDR)
• Disciplinary and Grievance
• Training management
• Absence
• Compensation and Benefits
• Overtime and zero hours contract worker management
• Workflow
• Document management
• Policies
• DBS checks
• Data analytics and KPI reporting, for value capture and business intelligence

More information

Additional text: We are replacing a system that is currently in use, but there will need to be some cross over of services prior to the Go live date. Go live the end of May 2025 if possible.

*** All Tender submissions must be emailed to tenders@stbasils.org.uk by the date and time on this notice.