Tender for the Provision of Vehicle Inspection, Maintenance, Recovery and Repair Services - Internal Fleet

2025-02-14

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Published date: 14 February 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary

Industry

Repair, maintenance and associated services of vehicles and related equipment - 50100000

Location of contract

England

Value of contract

£0 to £1,400,000

Procurement reference

BUCKSH001-DN747457-34160258

Published date

14 February 2025

Closing date

17 March 2025

Closing time

12pm

Contract start date

1 June 2025

Contract end date

31 May 2027

Contract type

Service contract

Procedure type

Open procedure (above threshold)

What is an open procedure (above threshold)?

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Buckinghamshire Council has a requirement for the provision of vehicle service, maintenance and repair services for a mixed fleet of vehicles ranging from cars and vans (petrol, diesel and electric) to 7 to 17 seat school buses with some being accessibility compliant vehicles.

The service is divided into 2 geographical areas referred to as Lots, namely Lot 1 (North Buckinghamshire) and Lot 2 (South Buckinghamshire). Suppliers may bid for one or both Lots. The supplier must familiarise itself with and observe all legislation and all other statutes, statutory instruments and regulations.

It is important that the Supplier fully understands that the statutory requirements are only the minimum requirements for the Authority vehicles to be deemed roadworthy. The Authority seeks to maintain its fleet to a standard over and above these requirements by ensuring that all vehicles are kept in good working condition and never at risk of falling below those minimum statutory requirements.

When instructed by the Authority's Representative, the Supplier shall be able to provide the following Services:

a. Annual and Routine servicing.
b. MOT preparation.
c. MOT ('annual test').
d. LOLER Inspections
e. Repairs.
f. Nationwide Roadside assistance and recovery.
g. Collection and Delivery of vehicles

The anticipated contract commencement date is 1st June 2025. The contract term is 2 years with the option for two further extensions of 12 months each.

Due to the lack of certainty as to the demand for the Services under this Contract, the Council has estimated the amount that it will spend under this Contract at £175,000 per annum per Lot. This is only an estimate and the actual spend will be based on actual requirements.

The Council is of the opinion that TUPE will not apply.