Windlesham Parish Council Festive Lights Trees

Published date: 4 April 2025

Contract summary

Industry

Electrical machinery, apparatus, equipment and consumables; lighting - 31000000

Street-lighting equipment - 34928500

Installation services of electrical equipment - 51110000

Location of contract

South East

Value of contract

£18,000 to £60,000

Procurement reference

WPC XMAS 25

Published date

4 April 2025

Closing date

16 May 2025

Closing time

2pm

Contract start date

1 November 2025

Contract end date

31 January 2028

Contract type

Works

Procedure type

Open procedure (below threshold)

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

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Description

Windlesham Parish Council is seeking contractors to provide Christmas trees and lighting for three distinct locations: Bagshot, Lightwater, and Windlesham. To accommodate local preferences and logistical considerations, this tender is divided into three lots. Suppliers may submit bids for one, multiple, or all lots. Each lot will be evaluated independently, and contracts may be awarded separately.
The selected contractor must be able to supply, install, and remove all festive lights, as well as supply and install Christmas trees and tree lights. In the event of an emergency, the contractor must be able to attend the site within two hours. For all other call-outs, attendance is required within 24 hours.
For further details, please refer to Appendix 1, which provides detailed information on requirements, and Appendix 2, Standard Selection Questionnaire which must be completed and submitted alongside your tender application. Please note that you must answer all questions in parts, 1, 2, and 3.
To be considered, interested contractors must demonstrate a proven track record, supported by evidence of previous or current similar projects. Applicants must also provide at least one relevant reference and a copy of valid insurance, including public liability insurance of £10 million, a risk assessment, and a HERS certificate with their application.
Contractors who meet these requirements are invited to complete the attached tender spreadsheet and submit an estimated cost breakdown for 3 consecutive years. Contractors should be aware that the Council reserves the right to not award the contract or alternative to award the contract by lot, for either 1, 2 or 3 years.

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More information

Attachments

250402 Christmas Tree tender covering letter 2025 v3.pdf

Tender notice

Cover Letter including evaluation criteria

250402 Appendix 1- Tender Spreadsheet for Christmas Lights v3.pdf

Technical specifications

Tender specification

250402 Appendix 2 - Standard Selection Questionnaire v4.pdf

Bidding documents

Standard Selection Questionnaire

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How to apply

Follow the instructions given in the description or the more information section.

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About the buyer

Contact name

Joanna Whitfield

Address

Council Offices
LIGHTWATER
GU185RG
England

Telephone

01276 471675

Email

clerk@windleshampc.gov.uk

Website

www.windleshampc.gov.uk

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