Holiday Activities and Food Programme (HAF)

Published date: 18 February 2025

Last edited date: 18 February 2025

Contract summary

Industry

Children's holiday-camp services - 55243000

Education and training services - 80000000

Health and social work services - 85000000

Location of contract

SN1 2JH

Value of contract

£3,000,000

Procurement reference

SWINDON001-DN764107-68349077

Published date

18 February 2025

Closing date

19 March 2025

Closing time

12pm

Contract start date

11 May 2025

Contract end date

18 February 2029

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

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Description

Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of the Holiday Activities and Food Programme (HAF).

Swindon Borough Council are looking to procure a Framework of providers to provide services against the Holiday Activities and Food Programme (HAF).

Activity must take place only within the Spring, Summer and Winter school term holidays. All sessions must be a minimum of 4-hours in length, and offer a nutritious meal to all eligible children in attendance, at every session. Aged 4-16.

The aims of the programme are to ensure children eligible for HAF are able to:
• Eat more healthily and have a greater knowledge of health and nutrition (there needs to be opportunities families to learn about nutrition and advice on support available)
• Be more physically active, and partake in physical and enriching activities (which support the development of resilience, character and wellbeing along with their wider educational attainment)
• To socialise and be more engaged with schools and local services
• Make communities safer and combat social isolation

Providers delivering Holiday Activities and Food Programme (HAF) provision in Swindon will be required to meet the HAF standards as defined by the DfE and outlined within the Specification.

Funding rates will be broken down by 'Activity Type', as outlined below (per booking, per 4-hour session):

Activity Type: Activity Type Title: Set price per session (minimum 4 hours), per individual booking:
Activity Type 1 Universal provision for primary school aged children £28
Activity Type 2 Universal provision for secondary school aged children £28
Activity Type 3 Specialist provision for children with targeted or specialist special educational needs and / or disabilities (SEND). £75

The estimated total of the initial term ( 12 months ) for the contract is £750000 and the total potential value of the contract is £3,000,000 for the 4 years..


Full details relating to the Services are provided in the tender documents.

To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com

Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 11th March 2025, 1200 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal.

Tender Responses are required to be submitted no later than 19th March 2025, 1200 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/

Please note that this project has been advertised on Find a Tender Service (FTS) Contract Notice/Contr

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More information

Previous notice about this procurement

Holiday Activities and Food Programme (HAF)

Opportunity

Published 18 February 2025

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How to apply

Follow the instructions given in the description or the more information section.

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About the buyer

Contact name

Harry Mattingley

Address

Swindon Borough Council, Civic Offices
Euclid Street
Swindon
SN1 2JH
United Kingdom

Email

HMattingley@swindon.gov.uk

Website

http://www.swindon.gov.uk/

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