Published date: 21 February 2025
Open early engagement - This means that a procurement idea is currently active, it is in the early stage of development and judging interest from potential suppliers.
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Closing date: 21 May 2025
Contract summary
Industry
Repair and maintenance services - 50000000
Location of contract
PO1 2BJ
Procurement reference
IT-26-5075-P00005075
Published date
21 February 2025
Closing date
21 May 2025
Contract type
Service contract
Description
Portsmouth City Council (the 'Council') is undertaking a further Soft Market Testing (SMT) exercise following cabinet approval to outsource the Repairs & Maintenance and Gas Servicing and Repairs across the Council's managed building assets.
The Council previously published a Prior Information Notice (PIN) under -Housing, Neighbourhood and Building Services - Repairs & Maintenance and Gas Servicing & Repair Delivery Options Appraisal, Portsmouth - https://www.find-tender.service.gov.uk/Notice/032496-2024?origin=SearchResults&p=1
The Council is responsible for managing a portfolio of properties that require regular repairs and maintenance, along with gas servicing to ensure safety, compliance, and efficiency to Council properties.
The Council have published a Prior Information Notice and subsequent associated documents under the current Public Contract Regulations 2015. However, the subsequent formal procurement will look to commence from the end of May 2025/early June 2025, at which point the forthcoming Procurement Act 2023 will have come into force legally.
The Council's further options appraisal will assess market capacity, capability, and interest in delivering the required services under 4 lots, the current proposed structure of which is as follows. The options appraisal will place a particular focus on the structure of Lots 2 and 4 below -
o Lot 1 - Repairs and Maintenance On-Island (Lot1A) and Repairs and Maintenance Off-Island (Lot 1B) (this is one lot with two separate contract awards to different suppliers) - estimated annual value from ?14M to ?18M per supplier, total value both suppliers of around ?36M
o Lot 2 - Repairs and Maintenance Corporate Assets - estimated annual value from ?400k to ?600k
o Lot 3 - Gas Servicing and Repair - estimated annual value from ?4M to ?5M
o Lot 4 - Fire Safety Compliance Services - estimated annual value from ?500k to ?1M
The income figures included on the lots above are based on current known anticipated demands.
To assist interested suppliers in understanding the proposed lotting options, the Council will be running a Microsoft Teams event on Wednesday 5th March 2025 at 15:00. For full details to register for the event see section 11 - SMT Events, Agenda and Expressing interest of the SMT Briefing document. Suppliers are subsequently requested to complete the online Survey Monkey questionnaire.
Suppliers are encouraged but not obliged to complete the survey. Completing the survey will help the Council to structure the lots and scope of service to allow the optimal means for suppliers, including SMEs, to participate in the subsequent procurement
The Council are requesting the survey is completed by Wednesday 19th March 2025 by 12:00, any responses after this deadline may not be considered in the soft market testing report.
The Council are intending to run the SMT and the subsequent envisaged tender process under the fo...
More information
Links
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https://in-tendhost.co.uk/portsmouthcc/aspx/
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Additional information on how to apply for this contract
Additional text
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Portsmouth City Council is currently in the process of engaging with suppliers for Soft Market Testing for the following project - Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025
The full details and ability to access the Soft Market Testing pack will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,
https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current
Once on the page you can either scroll down or use the search function to find the relevant project.
Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk
Is a Recurrent Procurement Type? : No
How to apply
Follow the instructions given in the description or the more information section.
About the buyer
Contact name
Procurement Service
Address
Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom
Telephone
023 9268 8235
Email
procurement@portsmouthcc.gov.uk
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