Published date: 27 August 2024
Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.
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Closing: 5 September 2024, 2pm
Contract summary
Industry
Exhibition, fair and congress organisation services - 79950000
Location of contract
Jordan
Value of contract
£15,000
Procurement reference
Jordan - Conference - Aug 24
Published date
27 August 2024
Closing date
5 September 2024
Closing time
2pm
Contract start date
1 October 2024
Contract end date
30 September 2025
Contract type
Supply contract
Procedure type
Competitive quotation (below threshold)
What is a competitive quotation (below threshold)?
The buyer selects a group of potential suppliers to invite to tender.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
WFD office in Jordan regularly organizes conferences, workshops, seminars and meetings ("Events") in respect of its Programme implementation in Jordan and other locations within Jordan. Likewise, hotel accommodation (rooms reservation) may be requested for guests/visitors/staff travelling to Jordan from time to time.
To achieve cost efficiency from economies of scale while ensuring outstanding quality of services, WFD Jordan wishes to conclude a Long-Term Agreement(s) (LTA) for a maximum period of one (1) year for the provision of conference facilities, refreshment items and hotel accommodation (rooms reservation) services with a vendor(s) specialized in this area of services.
The successful vendor(s) (hereinafter referred to as the "Contractor(s)") shall be contracted for an initial period of one (1) year, and the contract shall be renewable on annual basis until the end of the EU Jordan Programme in November 2026, upon satisfactory evaluation of performance. WFD Jordan will select one or more qualified contractor(s) based on the results of competitive process and may issue contracts with any of these in the framework of the resulting LTA. The LTA(s) shall not guarantee an estimate volume of sales on the part of WFD and is to be understood as a non-exclusive agreement.
Physical facilities and amenities e.g. conference facilities, provision of refreshment items, staff, hotel rooms, conference rooms are locally available in locations to which bidder has applied for and offered the financial proposal.
Primary Services
• Provision of suitable venues for organizing conferences, meetings, seminars.
• Provision of pointers, laptops (possibility of using webcams for online guests), printers, photocopy machine, wireless handheld microphone, data show, screen, podium, cable extension, etc.
• Provision of meals, coffee-breaks, mineral water during the events, and management of all catering requirements.
• Arranging of events space: ensuring requested tables disposition and the provision and installation of information signs.
• Provision of equipment necessary for events conduction such as simultaneous interpretation system as well as renting and installing additional electronic and audio-visual equipment.
• Provision of onsite IT support with audio/ visual equipment
• Provision of workshop consumables (flipchart paper & flipchart stand and set of markers, note pads, pens, etc).
• Provision of direction signs.
• Provision of hotel accommodation for participants when required.
• Provision of transportation for participants when required.
• Provision of additional support services such as: printing and copying of information materials, when required.
• Provision of high-speed wireless internet access at the venue.
• Copying and /or printing of information materials for the participants when needed
• Free parking for participants.
For further details on how to apply, please read through the attached Invitation to Tender document.
How to apply
Follow the instructions given in the description or the more information section.
About the buyer
Contact name
Procurement Manager
Address
Clive House,70 Petty France
LONDON
SW1P1RT
England
Email
Jordan@wfd.org
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