Published date: 16 August 2024
Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.
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Closing: 20 September 2024, 5pm
Contract summary
Industry
Solar energy - 09330000
Location of contract
ST19 5RX
Value of contract
£110,000 to £115,000
Procurement reference
Photovoltaic Solar Panels
Published date
16 August 2024
Closing date
20 September 2024
Closing time
5pm
Contract start date
1 October 2024
Contract end date
31 March 2025
Contract type
Works
Procedure type
Open procedure (below threshold)
What is an open procedure (below threshold)?
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Overview.
Following the successful application for Sports England funding, Penkridge Leisure Centre and Wolgarston High School are seeking tenders to install photovoltaic solar panels to assist in the running of the swimming pool energy costs. We are looking for a full turnkey solution with all aspects of the project managed and implemented on our behalf.
The deadline for installation and commission is the 31st March 2025, all work must be completed and invoiced by this date. Please note this is at a school, enhanced DBS for all contractors will be required prior to start. Installation can take place during term time with suitable and sufficient RAMS.
Scope of Work: (not limited to, but to include)
• Structural survey of the roof(s) to be used for solar installation, any of the school roofs can be used for the installation.
• Full design and planning of the solar panel system.
• Integration of the system with existing electrical infrastructure.
• Integration with Immersion water heating if applicable.
• Installation of the solar panels, inverters, and related equipment.
• Safe access to panels / invertors or Man safe system installation where required for future maintenance.
• Planning applications and permissions (if required).
• Completion or support in completing Staffordshire council school solar panels permission document.
• Commissioning of the system to ensure it is fully operational.
• Compliance with all relevant planning laws and regulations.
• Removal and disposal of all waste generated
Tender Requirements:
• Full financials including payment schedule and terms, Total cost breakdown, including any estimated ongoing maintenance costs.
o Cost for solar panels.
o Cost for invertors.
o Cost for any integration i.e. grid / water.
o Installation costs.
o Man safe or safe access system details.
o Fees for handling planning and permissions i.e. council and the grid.
o Costs for surveys.
• Detailed proposal outlining the design and specifications of the proposed system including installation process and adherence to all building regs, H&S and CDM requirements.
• Timeline of project including key milestones.
• Evidence of ethically resources materials / equipment and ecological
considerations such as C02 impact of transport and manufacturing.
• Qualifications and experience of the installation team.
• References from previous similar projects.
• Warranty and service information for the installed system.
Evaluation Criteria:
• Cost- 50%
• Quality
o Design solution and scope 25%
o Locality of installers 10%
o After-installation support and warranty. 5%
• Social value
o Ethically resourced materials and equipment 5%
o Carbon footprint 5%
Additional Information:
• Site visits are recommended and scheduled between the 9th September 2024 and the 13th September 2024.
• Energy usage can be supplied upon request
How to apply
Follow the instructions given in the description or the more information section.
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