Published date: 3 February 2025
Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.
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Closing: 5 March 2025, 12pm
Contract summary
Industry
Parks maintenance services - 77313000
Grounds maintenance services - 77314000
Sports fields maintenance services - 77320000
Show additional CPV codes for this notice
Refuse and waste related services - 90500000
Location of contract
GL16 8BQ
Value of contract
£1
Procurement reference
CTC/01
Published date
3 February 2025
Closing date
5 March 2025
Closing time
12pm
Contract start date
1 April 2025
Contract end date
31 March 2027
Contract type
Service contract
Procedure type
Open procedure (below threshold)
What is an open procedure (below threshold)?
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Submissions in paper format to Coleford Town Council office:
4, Mushet Walk, Coleford GL16 8BQ
Parish Maintenance
Based on the Landscape and Ecological Management Plan (LEMP)
and Landscape Management and Maintenance Plan (LMMP)
Bells Field
All hard landscaping maintenance tasks in LEMP including:
Opening vehicle gates at 7am, closing at dusk.
Daily litter picking, removing leaves, rubbish or debris
Daily check of buoyancy aid and signage at pond
Daily visual safety checks of Skate Park, Multi-Use Games Area, Pump Track, Trim and Balance Trails, remove leaf litter and graffiti
Weekly recorded and documented safety inspection of play areas, with monthly operational inspections, reporting issues
Monthly inspection and clearance of cattle grid, inspection chambers, manholes and swales
Monthly weed control by applicator (not spray) of hard landscape areas in summer
Quarterly inspections of railings, fencing, walls, steps, permeable areas, street furniture, lighting, and habitat features, reporting issues
Quarterly inspections and clearance of sustainable drainage system inlets and outlets, including the pond, and cleaning all seats
Six-monthly inspection and clearance of hydrobrake chamber and catchpits
Annual removal of leaf fall from paved areas
Annual jet-wash of paved areas
Annual safety inspection of site, and after any extreme weather
Play Areas
Weekly recorded and documented safety inspection, report to CTC, play areas at:
Angel Vale (x2)
Bale Memorial Ground
Foxglove Way
Sylvan Close
Fence & Gate Maintenance
As required, call-off repairs and maintenance to fencing at:
Angel Vale
Bells Field
Cemetery
Copley Drive
Forest Road
Foxglove Way
King George V playing field
Sylvan Close
Walnut Close
Other Call-Off Tasks
Possibly including:
• Grass cutting, strimming and weed control at sites around the town
• Cleaning signs
• Clearing play areas and making play area matting safe
• Pressure washing pavilion at King George V playing field
• Removing storm debris
• Salt spreading in winter conditions
Litter and Waste Management
Weekly clearance of 13 dog waste bins, plus monthly washing at:
Angel Vale
Angus Buchanan VC Recreation Ground (2 bins)
Bells Field (4 bins)
Bixhead Walk
Forest Road
Foxglove Way
King George V playing field
M Tech (off Tufthorn Avenue)
Bale Memorial Ground
Weekly clearance of 24 litter bins at:
Angel Vale (4 bins)
Angus Buchanan VC Recreation Ground (twice weekly)
Bale Memorial Ground (2 bins)
Bells Field (4 bins)
Cemetery (4 bins)
Coalway Recreation Ground (2 bins)
Copley Drive
Foxglove Way (2 bins)
King George V playing field (3 bins)
Sylvan Close
Putting the wheelie bins at Bells Field out for weekly collection, and green waste bins at Cemetery for fortnightly collection.
Weekly litter picking at 10 sites, removing litter from paths, benches, grass, trees and hedges.
Angel Vale
Bale Memorial Ground
Cemetery
Copley Drive
Forest Road
Foxglove Way
King George V playing field
Old Station Way
Sylvan Close
Walnut Close
How to apply
Follow the instructions given in the description or the more information section.
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