Published date: 31 January 2025
Open early engagement - This means that a procurement idea is currently active, it is in the early stage of development and judging interest from potential suppliers.
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Closing date: 21 February 2025
Contract summary
Industry
Records management - 79996100
Location of contract
CA20 1DB
Procurement reference
CF-0211500D4L000000iAvzUAE
Published date
31 January 2025
Closing date
21 February 2025
Contract type
Service contract
Contract is suitable for SMEs?
No
Contract is suitable for VCSEs?
No
Description
NWS would like to notify you of an upcoming requirement with relation to a contract for an Electronic Records and Document Management / Content Management System (EDRMS). We are publishing this as a Request for Information (RFI).
Dependent on the responses and recommendations received from this Public Information Notice, NWS intends to issue a public tender for the supply of an EDRMS in line with the planned timelines of the GDF.
Our operational nuclear business is progressing with the building of the UK Geological Disposal Facility (GDF) and needs a robust solution for managing regulatory records with long retention periods as well as having the flexibility required by major capital programmes for information exchange and artefact creation. Information must be retrievable, searchable, and integrated across multiple systems, which include:
• SaaS CDE
• M365
• SharePoint
• Microsoft Azure
• BIM
• GIS
• Power Automate and Power BI
The business is planning for digital twinning and requires seamless information lifecycle integration across systems for both records and project artifacts.
Key future demands include:
• Managing a growing, multi-partner supply chain.
• Supporting more automated and complex records and document management, with transactions potentially increasing to over a thousand per week.
• Integrating various applications such as Office documents, CAD/BIM, PDM/PLM, ERP, and others into the EDRMS system.
• Maintain existing ONR Nuclear Site License Conditions and support the future GDF acquisition of a Nuclear Site License.
The provision of fully functioning EDRM Solution implemented in NWS is expected to achieve the following organisational benefits:
• Enhanced work and efficiency savings
• Cost-effective and efficient operations
• Improved support to Regulatory compliance
• Support for NWS `better ways of working` improvement initiatives
• Increase Security and Protection of our information
• Increased work demand capability and scalability
• Improved collaboration and communication
• Improved Environmental Sustainability
• Support for the anticipated large increase in document transmittals and interactions with the supply chain
• Support for more document processing automation and efficiencies
While we are seeking options on potential models and solutions for an effective EDRMS, that can scale to meet the demands of the GDF project and maintain existing nuclear arrangement, collaborating with multiple suppliers in a complex, large-scale engineering environment, it must meet the required standards and undergo a cost-benefit analysis.
We are looking to understand if there are suppliers in the market that can meet the specific requirements of this tender. To access further information and provide responses to our RFI, please access NWS's ATAMIS system (https://atamis-2464.my.site.com/s/Welcome) and find C23832 'PIN for Enterprise Document Records Management Solution' under 'Find Opportunities'
How to apply
Follow the instructions given in the description or the more information section.
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