Published date: 24 February 2025
Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.
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Closing: 9 March 2025, 12pm
Contract summary
Industry
Hotel services - 55100000
Location of contract
PO1 2BJ
Value of contract
£20,000,000
Procurement reference
IT-26-5076-P00005076
Published date
24 February 2025
Closing date
9 March 2025
Closing time
12pm
Contract start date
10 March 2025
Contract end date
22 December 2028
Contract type
Service contract
Procedure type
Restricted procedure (above threshold)
What is a restricted procedure (above threshold)?
A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Portsmouth City Council ('the Council') is inviting applications from suitably qualified suppliers to be admitted to a pseudo-dynamic purchasing system (DPS) arrangement to provide temporary accommodation services, ordinarily in Portsmouth but also in the surrounding area. Temporary Accommodation supports those at-risk of homelessness by providing short-term accommodation while a longer-term placement is found.
Any placements made under this DPS will be made from the 10th March 2025 onwards. The maximum duration of the DPS is approx. 4 years. The DPS arrangements will expire on 23rd February 2029 12:00. The Council cannot guarantee or commit to spend year on year and is actively progressing initiatives to reduce spend, including sourcing properties for direct use. In 2023 the total amount spent on temporary accommodation providers was in excess of ?5,000,000. Over the next 4 years, anticipated spend via this DPS may be in the region of ?20,000,000.
Placements with suppliers, and determination of their suitability, will be made by Housing Needs officers on the following basis (please note that points are non-exhaustive):
o When the placement is required (can be immediate/same day)
o Risk factors relating to the person/s to be placed (i.e. substance misuse, risk to life, capacity, age, location)
o Level of accessibility required (e.g. for persons with mobility impairments)
o Composition of family unit (e.g. those with children and pregnant persons will generally require self-contained accommodation)
o Cost of placement, either on a per-night or per-placement basis
o Acceptance of Council Purchase Order Terms & Conditions and associated payments conditions
Suppliers may submit applications for admission to the DPS from 21st February 2025. Applications for admission to the DPS will close on 22nd December 2028 12:00.
Suppliers should note the following documentation must be returned via the council's e-sourcing solution In tend in order to be admitted to the DPS, subject to meeting all stated minimum requirements:
o A fully completed Supplier Requirements Questionnaire (SRQ) document
o Self certification that evidence of held insurances and other documentation / policies can be provided, as requested in the SRQ document
Self-certifications required as part of completing the SRQ will be followed up on in order to ensure compliance by Council officers within 30 days of admission to the DPS. Applications will be checked on a fortnightly basis, with onboarding aimed to be completed for applicants who meet all stated minimum requirements within 30 days of receipts of the application. The Council reserves the right to check applications and onboard suppliers on shorter timescales where resource allows and / or requirements demand this.
More information
Links
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https://in-tendhost.co.uk/portsmouthcc/aspx/
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Additional information on how to apply for this contract
Additional text
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Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Temporary Accommodation - Light Touch Pseudo DPS
The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,
https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current
Once on the page you can either scroll down or use the search function to find the relevant project.
Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk
Is a Recurrent Procurement Type? : No
How to apply
Follow the instructions given in the description or the more information section.
About the buyer
Contact name
Procurement Service
Address
Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom
Telephone
023 9268 8235
Email
procurement@portsmouthcc.gov.uk
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