Published date: 20 December 2024
Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.
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Closing: 31 January 2025, 2pm
Contract summary
Industry
Restaurant and food-serving services - 55300000
Beverage-serving services - 55400000
Canteen and catering services - 55500000
Location of contract
S1 1WB
Value of contract
£11,900,000
Procurement reference
2324-80-EST-AS
Published date
20 December 2024
Closing date
31 January 2025
Closing time
2pm
Contract start date
1 August 2025
Contract end date
31 July 2035
Contract type
Service contract
Procedure type
Open procedure (above threshold)
What is an open procedure (above threshold)?
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
This opportunity will be conducted through a Three-Stage Process.
This approach has been taken to encourage applications for a variety of operators including SMEs and is intended to minimise the burden of the bidding process by only requiring more input if they are successful at an earlier stage.
Those meeting the minimum Selection Criteria will be invited to submit a proposal.
Following an initial evaluation of proposals, a shortlist of 3 operators will be selected to enter the final stage to clarify and negotiate a Best and Final Offer.
Best and Final Offers will be evaluated using a combination of quality and commercial criteria and the best scoring operator will be awarded the contract.
STAGE 1 - SELECTION QUESTION
Any operator can engage with the process by completing the required information in Attachment 5a in the Tender documents and answering the selection question which requires you to outline your experience. You must then upload your response to the Intend System by the deadline.
The Selection Question is a single selection question which asks You to outline your knowledge and experience in relation to operating a similar type of business.
The purpose of this question is for Us to ascertain whether You have the required experience, capacity and capability to perform the contract.
STAGE 2 - Submission of Proposal & Shortlisting
If you successfully pass the selection stage, you will be invited to Stage 2 which includes the submission of your proposal in the form of providing detailed responses to the questions outlined below.
These include the main elements of a business plan that you would submit to a bank or lender to start a business, for example your business concept, financial plan, sample menus and pricing. In addition, there are some questions to ensure that We can partner with a quality operator that shares our values.
While for this Stage the focus of Evaluation will be on the Quality of the proposals, you will also be required to submit an initial commercial proposal for discussion at Stage 3.
The initial proposals will be evaluated, and a shortlist of 3 operators will be drawn up. These operators will be invited to participate in Stage 3.
In the event that 2 or more operators score the same for the 3rd ranked place, these operators will all be invited to participate in Stage 3.
STAGE 3 - Final Evaluation & Contract Award
If you are shortlisted for stage 3 you will be invited to detailed discussions to allow us understand your proposals. While these will not be scored, they will be used to clarify and validate your proposal and will inform the final quality score.
Please note that the commercial discussions will also not be scored. Final evaluation will be based solely on the content of your submitted best and final offer (BAFO) which you will be asked to submit at the end of Stage 3.
FULL DETAILS OF THE WEIGHTINGS, EVALUATION CRITERIA AND SCORING CAN BE FOUND IN THE TENDER DOCUMENTS
How to apply
Follow the instructions given in the description or the more information section.
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