IWM/2425/DCM/3312: Digital Asset Management System (DAMS) for IWM

2024-05-28

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Published date: 24 May 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

Contract summary

Industry

Systems and technical consultancy services - 72220000

Location of contract

Any region

Value of contract

£300,000

Procurement reference

BIP864260764

Published date

24 May 2024

Closing date

28 June 2024

Closing time

12pm

Contract start date

1 January 2025

Contract end date

31 March 2028

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

IWM is seeking to replace its Digital Asset Management System ("DAMS"). IWM relies on this system to preserve, store and make accessible the millions of born digital and digitised assets in our collections, which include film, photographs, sound, artworks and documents.

The DAMS is an internal system which is closely integrated with our Collections Management System, and it also supplies digital assets to our website and commercial services. This procurement includes the following activities:

•Configuration of a new DAMS
•Integration of the new DAMS with other IWM systems (notably the Axiell Collections CMS)
•Migration of assets & metadata from the existing DAMS to the new DAMS
•Ongoing support for the new DAMS.

While parts of this work are tightly specified, there are areas where IWM will be open to a variety of possible approaches.